AMPLIFIED SOUND LTD. TERMS AND CONDITIONS OF HIRE.
- General.
The acceptance of our, Amplified Sound Limited (otherwise referred to as the company), estimate shall be deemed to include the acceptance of the Company’s Terms and Conditions, unless agreed otherwise, written confirmation of the booking is required. A deposit of 50% of the estimated charge is payable at the time of booking unless the hirer is an approved account customer. All Hire is subject to a minimum charge of £30.
- Availability.
Whilst every attempt will be made to supply equipment ordered, the company reserve the right to substitute other similar equipment.
- Extra Costs.
In the event of work being suspended, access to site being blocked, marquees not being erected to programme, arenas not being marked out, or failure to provide adequate information and or instructions at any stage the price, at the discretion of the company, may be increased to cover additional expenditure incurred by the company. If notice of postponement is made and a new date is agreed, a charge of 10% of the full hire charge will be made in addition to the quoted price.
A damage/loss deposit of £150 or other such amount deemed appropriate by the Company will be payable on collection, or delivery of equipment for non-account customers. All equipment when delivered or collected is the responsibility of the hirer and it is recommended that suitable insurance to cover equipment loss or damage is obtained.
Equipment on hire for longer than the agreed period will be charged at the next rate after its return.
- Site Responsibility.
The hirer shall provide the Company with a detailed plan of the site showing where he/she requires sound coverage and Commentary Units to be located and/or equipment set up, or alternatively have a representative on site to advise. Otherwise the Company will set up equipment where it thinks most suitable, and in the event that the equipment needs to be repositioned, any costs incurred by the Company for this will be charged to the Hirer.
- Site Conditions.
In adverse weather or ground conditions it is the responsibility of the Hirer to provide necessary towing vehicle to assist with moving our equipment on and off site. Any expenses incurred by the Company will be passed on to the Hirer. The Company will not be responsible for any making good or repair of damage to the site however caused.
- Ownership.
All equipment hired remains the property of the Company. It is the responsibility of the Hirer to keep it in a safe place and return it to a safe place in the same condition as supplied, and with the same cable terminations as supplied. Any alteration will be charged for at a rate commensurate with the time and any parts used to rectify it.
Any equipment not returned from hire will be charged to the hirer at replacement cost plus the relevant hire charges accrued before settlement.
The Company reserves the right to enter the Customer’s property to recover hired equipment.
- Delivery and Set Up.
Delivery times and set up times are given as an estimate only and will not be legally binding. No direct or indirect liability will be accepted as a result of late delivery. All travel, including towing, will be charged as per the current price list.
- Insurance.
Insurance of all equipment is the Hirer’s responsibility.
The Hirer shall indemnify the Company against all damage to or loss of the equipment once the equipment has been delivered to the hirer and then until the equipment is collected or returned.
- Liability.
All equipment is tested and P.A.T. tested prior to hire and leaves the Company premises in full working order. It is the responsibility of the Hirer to inform the Company of any suspected fault.
Equipment hired should be installed and operated by a competent person. The Company accept NO responsibility whatsoever for damage or injury to persons or property whilst the equipment is on hire.
Any breakdown caused by misconnection or misuse of the equipment will be the responsibility of the hirer. It is the Hirers responsibility to ensure that he or his representative is instructed in the correct use of the equipment. Any equipment found to be in a damaged condition on its return to the Company will be charged to the Hirer at the relevant cost of repair, or should the Company deem the extent of the damage to be too great, then the charge shall be that of replacement.
Whilst the Company will endeavour to check that all equipment is in full working order when supplied, it cannot be responsible for the loss of any revenue resulting from the failure of the equipment
- Copyright.
The Hirer is responsible for obtaining the appropriate licences for the playing of any recorded music or DVD/Videos on the Companies equipment.
- Noise Abatement.
The Hirer is responsible for complying with all relevant laws, bylaws and regulations applicable and incidental to the Company equipment. It is the Hirer’s responsibility to be aware of and adhere to any restrictions on the venue, with reference to use of PA systems between certain hours and Sound Levels.
- Equipment Failure.
Should equipment that has been hired develop a fault as a result of normal usage or fair wear and tear the Company must be informed immediately. If practically possible, arrangements will be made to provide a replacement, or carry out a repair at the Company’s expense.
Unless the Company is informed at the time of breakdown, no refund or allowance can be made from the hire cost.
- Cleaning.
Commentary Units are supplied in a clean and tidy condition. If returned in a heavily soiled and/or littered condition the Company reserve the right to make a cleaning surcharge.
- Radio Microphones.
It is the responsibility of the Hirer to advise the Company of the Radio Microphone frequencies in use on any showground or at any event. The Company will endeavour to provide equipment on different frequencies in order to avoid interference to the main event from other radio microphone users. If no notification of the frequencies to be used is received 14 days prior to the event, the Company cannot accept any liability for interference that may be present at the event. In any event outside interference on radio microphones cannot be guaranteed.
- Radios.
All radio channels in the UK are shared and whilst the Company will endeavour to supply equipment on approved frequencies which are not shared by other users in the Hirers locality, the Company cannot be held responsible where sharing does occur, nor liable for any costs involved where frequency changes may be necessary.
The official “Ofcom” Licence is held at the Company’s office and permits the use of our equipment anywhere within the UK.
The conditions of use are: –
# The radio is not to be used to transmit music, broadcast programmes or obscene or offensive language.
# The radio is not to be used as a Public address system.
# The equipment must only be used on the power and frequencies specified to the hirer.
# Call signs are to be used at all times in accordance with our licence. Copy of instructions for use is available upon request.
# Radios must be returned at the end of the Hire period. Radios not returned are considered to be still on hire until returned or paid for.
# Radios not returned within 14days of an event will be charged for at Full Replacement cost.
# A refundable security deposit may be asked for to cover the cost of any radios damaged or lost during the hire period.
Radios ordered and collected/delivered will be charged for whether used or not.
- Cancellations.
Cancellation of an event or hire is subject to the following scale of charges.
# More than 4 weeks notice: 20% of final invoice value.
# Less than 4 weeks notice but more than 7 days: 50% of final invoice value.
# Less than 7 days, or once the dry hire equipment is delivered 75% of final invoice value.
# Less than 24 hours of the event payment will be in full.
Deposits are non refundable.
Should an event be rescheduled, the abandonment fee may be reduced dependant upon whether the equipment may be left set up, and a visit to site can be avoided.
- Payment.
Our payment terms are 30 days from date of invoice unless otherwise agreed in writing. However, proforma accounts must be settled in full prior to any delivery/installation of goods. A security deposit may be required. This will be refunded when equipment is checked and found to be in good order. Interest will be charged on overdue accounts.
Notice NO SMOKING in any of the Company Commentary Units is allowed by law!